Party checklist maker
Pick your party and the date. You get every task with its own due date, how long it takes and who can do it. Tick things off as you go, or print the list.
Festidy's planner has these same steps, with dates, and tracks your invitations and replies.
Get this as a plan with remindersHow we calculate
- The tasks: the same checklist Festidy's planner uses for each party type: 33 for a kids' birthday and 37 for the others.
- Due dates: your party date minus the number of days the planner allows for each task. "Order the cake" is 28 days before, "Confirm every vendor" is 7.
- Hours of work: the minutes the planner gives each task, added up. They include the party itself and setup on the day.
- Do these this week: any task whose date has already passed moves to the top, so a late start still gives you a list you can finish.
- Ticks: saved in this browser for this party type and date only. Nothing is sent anywhere.
Last updated October 21, 2026. Free, no sign-up.
Festidy's free party planner puts the whole birthday in one place.
Tips for using your checklist
- Hand tasks out. Every task names who can do it: Host, Food lead, Setup crew, Entertainment lead, Photographer or Co-host. Ask friends and family to take the ones that fit.
- Start with the first group. The early tasks (date, budget, guest list, location) decide everything after them.
- Spend on your "big two". Pick the two things your guests will remember, often the cake and one activity, and keep the rest simple.
- Print it for the fridge. The printed list has an empty box by each task and leaves out the notes.
Questions
How far ahead should I start planning a birthday party?
The planner starts a kids' birthday 7 weeks out (49 days) with the date, budget, guest list, theme and location. Graduation lists start 8 weeks out. Starting later works: the list moves overdue steps to a "Do these this week" group.
How long does it take to plan a kids' birthday party?
About 14 hours of work in all, spread over 7 weeks: 33 tasks, from 10 minutes to a couple of hours each. That count includes the 2-hour party and an hour of setup on the day.
What should I do the week before a party?
Confirm every vendor (7 days before), lock the headcount and shop for food and drinks (5 days), prep favors, decor and a playlist (4 days), then write the party-day schedule and send a final note to guests (3 days).
What should I do the day before a party?
Pick up the cake and set up what you can, pack a party-day kit, charge devices and share the run sheet with helpers, and make the final weather and space call.
Can I print the checklist?
Yes. Press Print and you get a clean list with an empty box by each task, its due date, minutes and who. Your ticks stay on this device and don't print.
Is there a checklist for a baby shower or a graduation?
Yes. Choose the party above. Baby showers, graduations, birthdays for grown-ups and house parties each have 37 tasks, for example the registry for a shower or a photo board for a graduation.